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Gotomeeting stock4/11/2023 ![]() The solemnity of the GMS will be ensured by the meeting Chairperson, who will be able to order the evacuation from the hall of persons who disturb the good conduct of the meeting or who bring injunctions to the other participants in the GMS.In order to correctly determine the quorum and the results of the vote on each decision, it is forbidden to leave or enter the meeting room between the verification of the quorum and the completion of the voting procedure related to the respective decision.If one of the speakers exceeds the limit mentioned above, the Chairperson may order the speaker to be interrupted. In order to ensure that all those interested in speaking at the GMS get to speak, each speaker is to limit his/her speech to a maximum of 3 minutes. At the GMS meeting, speaking can only be made in relation to the items on the agenda. For the correct mention in the minutes of the meeting, the speaking shareholder will say his/her full name. Each shareholder can request to speak by raising a hand.The shareholders may express their vote on the items on the agenda by checking the voting option and handing the ballots to the persons responsible for collecting them.The meeting is opened by the President of the Board of Directors or by any other empowered member of the BoD.If the participants wish to obtain a copy of the recordings, they will be available at SNN’s headquarters for a fee (the cost will not exceed the amount of the costs incurred by SNN in recording the material) within 15 days of the GMS. Discussions within the GMS are audio recorded and the presence of the shareholder in the conference room represents his acceptance for the recording of potential questions and comments he/she might have during the GMS.The technical secretariat will identify the shareholder in the shareholders registry sent by Depozitarul Central valid for the reference date and will offer the shareholder a proof of presence and the voting ballots for each item on the agenda.For the day and date established for the GMS, the shareholders may present themselves at the location communicated in the convening notice with their identity cards.SNN will not require the legalization of or affixing of an apostille to the documents attesting the status of the shareholder’s legal representative. The documents that prove the status of the legal representative written in a foreign language other than English shall be accompanied by an authorized translation made by a certified translator for the English and Romanian languages. For the Romanian state, the status of legal representative is proven by the copy of the appointment decree issued by the President of Romania (copy of the Official Gazette in which it was published or extracted from a legislative program), with the purpose of proving the status of the legal representative of the Minister of Energy.įor all the circumstances mentioned above, the documents presented in a foreign language (but not the identification documents valid on the Romanian territory, with Latin letters) shall be accompanied by their certified translation into English or Romanian. However, if the shareholder has failed to notify Depozitarul Central in due time about its legal representative (so that the shareholders’ register should reflect this situation at the reference date), then the ascertaining certificate/ similar documents mentioned above must prove the identity of the shareholder’s legal representative. (iii) The status of the legal representative is established based on the list of SNN shareholders at the reference date, received from Depozitarul Central S.A. (ii) The ascertaining certificate, in original or certified true copy, issued by the Trade Register, or any other document in original or certified true copy, issued by a competent authority of the state where the shareholders are legally registered, with the purpose of proving the existence of the legal entity and of the name/ status of its legal representative, such documents being issued no earlier than 3 months from the publication date of the summons of the General Meeting, and which allows their identification in the list of SNN shareholders at the reference date issued by S.C. The personal identification document of the legal representative (BI or CI for the Romanian citizens, or the passport for the foreign citizens),. ![]() ![]() ī) In case of legal entities, by presenting: In case of natural person shareholders, by presenting the personal identification document these personal identification documents shown by the shareholders have to allow their identification in the list of SNN shareholders at the reference date issued by S.C. Identification in the shareholders registry:
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